OldRacingCars.com

Privacy Policy

This privacy policy sets out how OldRacingCars.com (ORC) uses and protects any information that you give ORC when you use this website. It also describes how we treat information that you communicate directly to us, how we treat information about you found in the public domain, and how we treat information about you given to us by third parties.

The principal role of ORC is to make information available regarding the racing careers of certain old racing cars, together with their past and present ownership. Because of that, ORC will sometimes publish information about you without gaining your consent. Our lawful basis for holding that data does not depend on your consent, but nonetheless we will still handle that information in accordance with this privacy statement, and you have certain rights under the General Data Protection Regulation (GDPR) which came into force on 25 May 2018. All information that you provide to us directly will also be used in accordance with this privacy statement.

The GDPR requires us to identify the lawful basis for the processing of personal data. Given the principal role of ORC outlined above, ORC's lawful basis is that we have a 'legitimate interest' in the drivers and owners of these cars. However, we have an additional basis when providing a specific service, as covered in Category 1 below.

ORC may change this policy from time to time by updating this page. You should check this page from time to time to ensure that you are happy with any changes. This policy is effective from 25 May 2018, and was last reviewed on 8 November 2018.

What we collect from you

There are four distinct reasons why ORC may collect and retain information about you:

  1. You are a customer of one of our services, for example our dossier service.
  2. You provide information to us to help with our research.
  3. You were the owner or driver of a car in the past, or involved in it in some way that is relevant to the car's history.
  4. You are a visitor to the ORC website.

It is common for people to be in more than one of these four categories. However, many of the people in the third category may not have had any direct contact with ORC.

Category 1: customers

We will collect information in order to be able to provide those services, including name and address. We will also correspond with you via by phone, email, letter, messaging service (e.g. Facebook or WhatsApp), or other message; or meet with you directly.

We will use that information to provide the service that you have requested. At some point, we may also ask your opinion on the service, or on future related services we intend to offer, or to tell you about new related services we have introduced. ORC's lawful basis for the processing of this personal data is therefore 'Contract'.

Category 2: information providers

You provide information directly to us by email, phone, letter, messaging service (e.g. Facebook), feedback mechanism (e.g. Feedbackify), or other message; and this may lead to further correspondence through those channels. The only personal information we will have about you is the name you use in the correspondence, and anything else you choose to provide. Under those circumstances, it is abundantly clear that you are providing information to further our research, so we will not seek even more explicit permission to record that data. Also, if you provide photographs during this correspondence, we will not seek even more explicit permission to use that image, unless you specify the way in which the photograph can be used.

We may use those contact details to ask your opinion on future services we intend to offer, or to tell you about new services we have introduced.

Category 3: previous owners, drivers, etc

This category includes anyone who had significant involvement with a car in the past. As well as owners and drivers, it may include team principals, team managers, designers, preparers and those in other related roles. It may also include racing car dealers, but generally these will be classed as owners..

We may publish information about your involvement with old racing cars; for example we may publish that you 'owned' or raced a particular car at a particular time. (Any reference to 'ownership' merely points to the car being in your possession; the actual legal ownership of the car is not of our concern and we make no attempt to determine legal ownership.) To show the geographical movements of a car or to distinguish between two owners with the same name, we may publish your home town, region or nationality. If you live in a small hamlet and would prefer us to use the name of a larger neighbouring town to protect your privacy, we will be happy to do that.

Although you may never have been in contact with ORC, we collect information about you because of its relevance to the history of a car. If you previously owned, drove or maintained a car, it is relevant to the history and provenance of the car that your name is mentioned in that context. Note that in most cases information about your ownership of a car or your involvement with it may be provided by other people or may already be in the public domain in the form of press reports or published on other websites.

In the vast majority of cases, the only information we will record and display is the driver's name. In many cases, we will also record their nationality. For car owners, we may also record and display their home town, helping to identify the car's movements over time. As this data is collected for historical research purposes, it is subject to a number of exemptions from the GDPR.

In the case of a relatively small numbers of drivers, team principals and designers, we also collect and collate biographical information for 'Where Are They Now'. This will include dates and places of birth and death.

You have a right to be informed whether we hold information about you, the right to a copy of that data, the right to have any errors rectified, and other rights that are less relevant to the way we use this data. ORC has an interest in the histories of old racing cars, including both the racing history and the ownership history, which we regard as legitimate interests in terms of the GDPR. We will therefore keep the personal data we hold about you to a minimum, and we will only use your data to produce the race histories and the ownership histories of cars covered by the site.

Category 4: visitors to the website

We track the way that people use the ORC website, to enable us to improve the website. This is done by Google Analytics (GA). One of the useful reports done by GA is on the way people return to a website, and in order to perform that tracking, GA places a small file (called a 'cookie') on your PC, so it can tell next time you visit the website. However, we are unable to identify you personally from this information.

GA uses these cookies to identify which pages are being used. This helps us analyse data about webpage traffic and improve our website in order to tailor it to the needs of its users. We only use this information for statistical analysis purposes, and not to identify individual users of the website.

Overall, cookies help us provide you with a better website by enabling us to monitor which pages you find useful and which you do not. A cookie in no way gives us access to your computer or any information about you, other than the data you choose to share with us.

You can choose to accept or decline cookies. Most web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer. This may prevent you from taking full advantage of the website.

Security

We are committed to ensuring that your private information is secure. In order to prevent unauthorised access or disclosure, we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect online.

Links to other websites

Our website may contain links to other websites of interest. However, once you have used these links to leave our site, you should note that we do not have any control over that other website. Therefore, we cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this privacy statement. You should exercise caution and look at the privacy statement applicable to the website in question.

Controlling your personal information

You may choose to restrict the collection or use of your personal information in the following ways:

  • when you provide information or photographs to us, you may ask for that information to be kept confidential and not to be published on the website. We will respect that request, but note that if the same information is provided by another party, we may publish what they provide to us.
  • if you have previously agreed to us using your personal information for direct marketing purposes, you may change your mind at any time by writing to or emailing us at allen@oldracingcars.com.

Information that you provide to us may be published on the website as part of the history of an old racing car or may be used in magazine articles, blogs, histories or other online or print publications. Please note that we will not request explicit permission to republish something that you have provided to us unless you expressed a preference at the time you provided it.

If you provide us with photographs, we may assume that they are your copyright and that by sending us an image, you are granting us permission to publish that image, in adapted form as required. If this is not the case, you need to tell us.

We will not publish your private information, such as your exact address, email address or other contact details, or make that available to third parties. Your contact details will only be shared between those researchers and historians specifically and directly involved with ORC. If anyone outside that small group asks for your contact details, we will offer to forward their request to the last address we have for you, but will not provide the contact details unless legally required to do so.

You may request details of personal information which we hold about you under the General Data Protection Regulation (GDPR), but you should note that there are exemptions in the GDPR for data held for "Historical Research", so the regulation may not entitle you to a copy of everything held by ORC, nor will it necessarily give you a right to have that data removed or amended. If you would like to request a copy of the information held on you please write to OldRacingCars.com, 7 Fennel Close, Farnborough, Hampshire, GU14 9XD, United Kingdom. A fee will only be payable under very specific circumstances.

If you believe that any information we are holding on you is incorrect or incomplete, please write to or email us as soon as possible at the above address. We will promptly correct any erroneous information.